Riverina Agriculture And Lifestyle Show Assessment Answer

Role of Team Members

Name of Team Member

Preferred means of Contact

Contact Details

Implementation steering committee

ZA

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works. Communication can also be carried by face to face meetings as per convenience. 

Project Sponsor

XY

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works.   

Consultant team leads

DI

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works.

CQ

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works.

Work Teams

FM

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works.

Team Leads

EO

Email communication would be the ideal mean of communication or contact for team members. However, team members can also reached out on their telephone for high priority work/issues. Telephone can also be preferred for urgent works. Communication can also be carried by face to face meetings as per convenience. 

Name of Team Member

Role of Team Member

Requisite Skill Set

Responsibilities

ZA

Implementation steering committee

They need to have good and quick decision making skills. Negotiation abilities along with good Communication skills at the higher level especially where stakeholders are involved. Managerial abilities along with basic technical knowledge on minute project components.

·         Taking approvals as and when needed

·         Problem solving abilities and decision making

·         Laying out best in the class practices with applicable guidelines

XY

Project Sponsor

They need to have good and quick decision making skills. Negotiation abilities along with good Communication skills. They also need to have managerial capabilities together and technical information needed for project’s components.

·         It’s their job to make sure that all decisions are taken without any delay and in efficient manner.

·         They would prepare strategic alignment as well as associated planning

DI

Consultant team leads

Hands-on experience and In-depth knowledge in the subject’s area that they need to deal with.

·         Helping others in creating a plan for the given project.

·         Assistance & guidelines in setting up the system.

·         Creation of prototypes.

·         Testing and analysing of the prototypes.

·         Reporting any bugs, if found, in the system.

CQ

Project Director

Ability to handle their the team well and team Coordination skills. Apart from this, quick decision making skills. Negotiation abilities along with good Communication skills at the higher level especially where stakeholders are involved. Managerial abilities along with basic technical knowledge on minute project components.

·         Communication and Coordination with internal resources, involved in the project.

·         Managing and coordinating entire project activities.

·         Coordination as well as Management of every project activities.

FM

Work Teams

Technical expertise as well as coordination skills, in the given subject. They also need to have communication and reporting skills.

·         Reporting of overall work status as well as of individual stats

·         Completion of all tasks that have been allotted to managers as well as team leads.

EO

Team Leads

Good managerial skills along with excellent communication skills which would help them motivate & guide their team members. They also need to have excellent technical knowhow of the project

·         Motivate the team members and make sure that they perform they tasks efficiently and achieve their goals

·         Developing & deliver the training.

·         Allocation of responsibilities and tasks to all the team members as well as define the tasks of management of the complete project.

A. Team meeting

Rules of Participation:

1.      Every team member who have been invited for the meeting needs to acknowledge the receipt and its acceptance to attend for the meeting through proper pre-defined means

2.      Any member who has been invited but won’t be able to attend the team meeting should acknowledge, express their inability to attend this as well as provide the reason for not being able to attend the same.

3.      The discussion on issues should be carried politely among the facilitators and all team members.

4.      There should not be any bias or preferences while decision making.

Rules of Communication:

1.      Meeting agenda should be sent at least three days in advance. There should also be the coordination of meeting carried through emails.

2.      The minutes of the meeting should be circulated right after the meeting to all of its attendees.

Rules of Problem-Solving:

1.      The summarized viewpoints should be drawn amicably

2.      Coordinator and facilitator are required to make notes of the point put forward by each team member.

Decision Making Rules:

1.      Coordinator and facilitator are required to make notes of the point put forward by each team member.

2.      The summarized viewpoints shall be prepared and a decision made by consolidating all of these viewpoints would then be drawn.

The ground rules for conflict-handling include:

1.      Coordinator and facilitator are required to make notes of the point put forward by each team member.

2.      The summarized viewpoints shall be prepared and a decision made by consolidating these viewpoints would then be drawn.

B. Meeting guidelines.

1. Meetings should be conducted every day at around 10 am

2. Invite for the team meeting should be sent to the team leads in advance every day.

3. Agenda of the meeting is prepared by the company director and consultants. The work teams would prepare the meeting’s minutes and circulates it to everyone present at the meeting.

C. Meeting procedures.

1. It should be ensured that all the members and parties involved are before the starting of the meeting.

2. There would be a small Q & A session before the meeting is concluded (Dds, 2016)

D. Code of Conduct

1.      Meeting must be attended by everyone who are party to the project and are invited.

2.      Uses of mobile phones & PDAs are not allowed as basic etiquette. Hence these should either be switched off before the meeting starts.

Information

Receiver

Sender

Medium of Sharing

Location

Frequency

Charter Document

Project Sponsor & Implementation Steering Committee

Project Director

The report  be sent to the e-mail of the receiver

A SharePoint location would be dedicated to the project. It will also have the access set up for all of the stakeholders to felicitate file access and sharing

It’s a onetime document which will be sent once the initiation phase for the project is over

Project Progress Report

Project Director

Team Leads & Consultant

The report  be sent to the e-mail of the receiver

A SharePoint location would be dedicated to the project. It will also have the access set up for all of the stakeholders to felicitate file access and sharing

It will be sent every week after the the consultant team’s leads review

Implementation Plan

Project Director and Project Sponsor

Implementation Steering Committee

The report  be sent to the e-mail of the receiver

A SharePoint location would be dedicated to the project. It will also have the access set up for all of the stakeholders to felicitate file access and sharing

It’s a onetime document which will be sent once the development phase for the project is over

Closure Report

Project Sponsor & Implementation Steering Committee

Project Director

The report  be sent to the e-mail of the receiver

A SharePoint location would be dedicated to the project. It will also have the access set up for all of the stakeholders to felicitate file access and sharing

It’s a onetime document which will be sent once the closure phase for the project is over

Project Plan

Project Sponsor & Implementation Steering Committee

Project Director

The report  be sent to the e-mail of the receiver

A SharePoint location would be dedicated to the project. It will also have the access set up for all of the stakeholders to felicitate file access and sharing

It’s a onetime document which will be sent once the planning phase for the project is over