Bus306 Project Management For The Assessment Answer

Answer:

Introduction

The project mainly focuses on the construction of “Ethos Eat Drink” restaurant that helps in offering unique dining experience to the people of Australia. The restaurant is mainly located in a 190-year-old carriageway in Hobart CBD. The dining room of the restaurant integrates different types of elements of the site’s history. The main aim of this project is to construct the restaurant “Ethos Eat Drink” in order to provide proper customer experience as well as atmosphere at very much reasonable price. The restaurant provides high quality of food with different variety that includes seafood, appetizer, deserts, and salads as well drinks.

Project Management Approach

It is identified that PRINCE2 project management approach is utilized in this project, as it is the current version of the project. It is defined as one of the procedure driven rather than reactive like Extreme project management. It is identified that projects are mainly divided into number of stages that are monitored for ensuring that they complete o both time and budget.

Project Scope

The scope of the entire project is mainly categorized into in-scope as well as out-scope.

In scope: The in-scope of the project mainly includes:

Construction of Ethos Eat Drink restaurant
Incorporation of dining area, bar area, central heating zones as well as well-maintained parking area
To complete the entire activities of the project within the year 2019
To complete the project successfully within the budget that is around $350.000.00

Out scope: The out scope of the project mainly includes:

To expand the construction of restaurant outside Australia
To construct different branches of the restaurant

Milestone List

Task Name	Duration	Start	Finish
Construction of "ETHOS EAT DRINK" restaurant	368 days	Wed 9/20/17	Fri 2/15/19
Project planning	47 days	Wed 9/20/17	Thu 11/23/17
Analysis of the requirement	6 days	Wed 9/20/17	Wed 9/27/17
Analysis of project nature	5 days	Thu 9/28/17	Wed 10/4/17
Resource estimation	4 days	Thu 10/5/17	Tue 10/10/17
Estimation of time schedule	5 days	Wed 10/11/17	Tue 10/17/17
Budget estimation	10 days	Wed 10/18/17	Tue 10/31/17
Manpower estimation	8 days	Wed 11/1/17	Fri 11/10/17
Resource analysis	9 days	Mon 11/13/17	Thu 11/23/17
Completion of project planning phase	0 days	Thu 11/23/17	Thu 11/23/17
Initiation phase	105 days	Fri 11/24/17	Thu 4/19/18
Fund procurement	7 days	Fri 11/24/17	Mon 12/4/17
Stakeholders appointment	8 days	Tue 12/5/17	Thu 12/14/17
Meetings arrangement	6 days	Fri 12/15/17	Fri 12/22/17
Financial plan arrangements	9 days	Mon 12/25/17	Thu 1/4/18
Appointment of various contractors and workers	8 days	Fri 1/5/18	Tue 1/16/18
Blueprint preparation	7 days	Wed 1/17/18	Thu 1/25/18
Land area procurement	5 days	Fri 1/26/18	Thu 2/1/18
Legal notice release	7 days	Fri 2/2/18	Mon 2/12/18
Allocation of budget	9 days	Tue 2/13/18	Fri 2/23/18
Procurement of resources	8 days	Mon 2/26/18	Wed 3/7/18
Time division	7 days	Thu 3/8/18	Fri 3/16/18
Allocation of duty	8 days	Mon 3/19/18	Wed 3/28/18
Risk analysis	9 days	Thu 3/29/18	Tue 4/10/18
Risk modification and mitigation plan	7 days	Wed 4/11/18	Thu 4/19/18
Project initiation phase completion	0 days	Thu 4/19/18	Thu 4/19/18
Execution phase	178 days	Fri 4/20/18	Tue 12/25/18
preparation of land area	12 days	Fri 4/20/18	Mon 5/7/18
Resources assortment	13 days	Tue 5/8/18	Thu 5/24/18
Restaurant construction land area	9 days	Fri 5/25/18	Wed 6/6/18
Framework construction of restaurant	10 days	Thu 6/7/18	Wed 6/20/18
Entry and exit spaces selection	11 days	Thu 6/21/18	Thu 7/5/18
Bricks application	14 days	Fri 7/6/18	Wed 7/25/18
Plumbing	12 days	Thu 7/26/18	Fri 8/10/18
Electric circuit installation	13 days	Mon 8/13/18	Wed 8/29/18
Application of concrete	15 days	Thu 8/30/18	Wed 9/19/18
Color application	11 days	Thu 9/20/18	Thu 10/4/18
Safety system implementation	10 days	Fri 10/5/18	Thu 10/18/18
Tiles application	9 days	Fri 10/19/18	Wed 10/31/18
Implementation of film processing equipment	15 days	Thu 11/1/18	Wed 11/21/18
Construction of dining room	13 days	Thu 11/22/18	Mon 12/10/18
Construction of central heating zones	11 days	Tue 12/11/18	Tue 12/25/18
Completion of project execution	0 days	Tue 12/25/18	Tue 12/25/18
Development phase	35 days	Wed 12/26/18	Tue 2/12/19
Formation of restaurant board	8 days	Wed 12/26/18	Fri 1/4/19
Statement preparation vision	7 days	Mon 1/7/19	Tue 1/15/19
Standard service preparation	9 days	Wed 1/16/19	Mon 1/28/19
Implementation of parking a lot	6 days	Tue 1/29/19	Tue 2/5/19
Finalization	5 days	Wed 2/6/19	Tue 2/12/19
Completion of development phase	0 days	Tue 2/12/19	Tue 2/12/19
Closure phase	3 days	Wed 2/13/19	Fri 2/15/19
Stakeholder sign off	2 days	Wed 2/13/19	Thu 2/14/19
Post project review	1 day	Fri 2/15/19	Fri 2/15/19
Closure phase complete	0 days	Fri 2/15/19	Fri 2/15/19

Change Management Plan

Change identification	Purpose	Change analysis	Change request approval	Change tracking
Training	It is identified that proper training must be given to all the workers of the project so that they can work effectively in the project and as a result, project will be completed within the specified time and budget.	This change viability is mainly understood by the project managers	The project managers helps in approving the change that is requested by the stakeholders of the project	Proper facility of log book is mainly maintained within the project for making sure that proper training facility is provided to the project workers.
Making the business online	The restaurant does not provide online service to its customers. Thus, it is quite important to design the website through which the organization can provide online facility to the customers which helps the organization in capturing the entire market of Australia.	The viability of the entire project is analyzed by the project manager in order to approve the change	The project managers mainly engages in change approval	Proper master log must be utilized in order to keep proper record of strategy of change management that is mainly applied within the project.
Utilizing proper quality of materials	The materials that are utilized must be of better quality so that the so that project manager do not face any quality related issues to the project manager	The viability of the entire project is analyzed by the project manager in order to approve the change	The project managers mainly engages in change approval	Proper master log must be utilized in order to keep proper record of strategy of change management that is mainly applied within the project

Communications Management Plan

Communication Type	Objective	Medium	Frequency	Audience	Owner	Deliverable
Status report of the project	The meeting is arranged for getting appropriate information about the project status. It is found that the status of the project is quite important as it helps in providing proper overview about the project progress. If the project managers have proper information about the project status then will able to ensure that the project is on right track	Video conferencing, audio conferencing, face to face conversation, site checking	Weekly	Project manager	Project stakeholders	Meeting minutes
Project team meeting	The meeting is generally arranged in order to know about various problem or challenges that the project staffs faces while working within the project. It is found that meeting with the project manager on the risks as well as challenges of the project are quite beneficial as the project manager will analyze the risks and will adopt some strategies in order to resolve them.	Face to face	Whenever required	Project manager	Project team	Agenda
Kick off meetings	The meeting is mainly arranged in order to reflect on the scope as well as project objectives so that the stakeholders of the project get proper overview about the project objectives and work as per it in order to make the project quite successful.	Face to face	Once	Stakeholders of the project	Project manager	Meeting minutes as well as agenda
Monthly project meetings	One monthly meeting is arranged in order to get proper overview of the budget that is spent on executing the project successfully. Proper information about the budget is needed in order to ensure that the project is utilizing the budget as per the estimation that is made in the initiation phase.	Face to face conversation	Monthly	Project manager	Finance manager	Budget report

Cost Management Plan

Cost management approach	Responsible for managing cost	Responsible person for approving changes in budget or project	Cost performance measurement	Frequency
Project team as well as staff costs	Senior Project Director	Project manager	The cost performance is mainly measured with the help of earned value management	Monthly
Other external resources costs	Senior Project Director	Project manager	The cost performance is mainly measured with the help of earned value management	Once
Infrastructure costs	Senior Project Director	Project manager	The cost performance is mainly managed with the help of total cost of ownership	Monthly
Material costs	Senior Project Director	Project manager	The cost performance is mainly managed with the help of total cost of ownership	Monthly

Procurement Management Plan

Type of contract	Procurement risk	Procurement risk management	Procurement constraints	Procurement documentation	Performance metrics
Firm fixed price	Unrealistic schedule	The project schedule must be made with the help of most experienced project manager so that the			Acceptable
Firm fixed price	Conflict dependent on contract				Acceptable
Firm fixed price	Improper framework creation for the restaurant				Acceptable

Project Scope Management Plan

Collect requirements	Project scope statement	Work breakdown structure	Scope verification	Scope control
Financial resource, human resources as well as other material requirements	Construction of Ethos eat drink restaurant	The work breakdown structure assists in breaking the project deliverables into different types of manageable components.	The scope is verified and the project team receives formalized deliverables acceptance	The project manager control the scope of the project
Material resources	Incorporation of dining area, bar area, central heating zones as well as well-maintained parking area	It helps in allowing simplicity in understanding the work activities so that the entire project will be completed successfully on time.	The scope is verified and the project team receives formalized deliverables acceptance	The project scope is mainly controlled by the team members
Financial resources, as well as human resources	To complete the project successfully within the budget that is around $350.000.00	The work breakdown structure assists in maintaining, controlling the project successfully.	The scope is verified and the project team receives formalized deliverables acceptance	Both the project managers as well as team members are engaged in controlling the project scope.

Schedule Management Plan

Schedule management approach	Schedule control	Schedule changes	Scope change
Budget estimation	Budget measures such as cost of resources, cost of materials and other requirements	The contractor found that the time that is taken for budget estimation is not proper and therefore, schedule must be extended.	Approved by the project sponsor
Construction of dining room	The WBS provides proper framework managing the schedule of the project for construction	The supervisor wants to extends the schedule due to incorporation of more number of activities in the project	Approved by the project manager
Time allocation	Time measure such as staff hours, days as well as weeks	No changes	No approval

Quality Management Plan

Identification of factors	Purpose	Measurement of project quality	Analyzing project quality	Quality control
Website implementation for online business	The organization does not provide online services as a result it faces lot of challenges due to competition.	Online service must be provided to the customers that further helps in attracting large number of customers for enhancing the revenue of the organization.	The implementation of the site will be beneficial in promoting online business for the organization	This is quite beneficial in enhancing the revenue of the organization and it also assists in creating brand image within the market of Australia
Proper training facility to the workers	It is identified that if proper facility of training is provided to the workers then they are capable of working properly within the project.	Proper level of training is not given to the workers of the restaurant as a result they face difficulty while working within the project.	The training that is generally provided is not of appropriate quality that mainly reflects through the challenges as well as gaps that is faced during the project progress.	Proper training facility must e present so that the workers of the project can perform well.
Utilization of quality based materials	Proper qualities of materials are not utilized and as a result the project managers faces lot of challenges as well as issues while progressing with the project.	The materials that are used in order to construct the restaurant are not of appropriate quality and as a result the chances of facing problem for the project managers enhances.	The materials that are utilized must be identified for analyzing the quality before utilizing them within the project.	Appropriate quality of materials must be utilized for constructing the restaurant.

Risk Management Plan

Risk	Type of risk	Risk statement	Impact	Probability	Risk exposure	Risk mitigation
Improper management	Negative risk	If the project is not managed properly then the workers have to face number of challenges as well as issues related with project. Therefore it is quite necessary to manage the project effectively	Major	Very likely	High	Proper project management strategy must be adopted by the project manager so that they can manage the project properly that will further help in making the entire project successful.
Improper budget estimation	Negative risk	If the budget that is needed for completing the project is not estimated effectively then it generally creates number of issues as well as challenges within the project and creates financial pressure on the organization. Therefore, it is very much necessary to estimate the budget of the project properly.	Major	Probable	Medium	The budget must be estimated by the experienced project managers and it must be done after analyzing the market effectively.
Use of poor quality of materials	Negative risk	If proper quality of materials within the construction is not utilized then the project managers faces number of challenges as well as issues related with quality of construction	Moderate	Likely	Medium	Appropriate quality of materials must be utilized while constructing the project so that the worker of the project does not face any problem while working within the project.
Extending the project schedule	Positive risk	The schedule of the project is mainly extended in order to add more features within the restaurant so that the restaurants will be able to provide proper market competition within Australia.	Moderate	Probable	Low	The changes that are required in the project must be done properly so that it will be able in brining positive outcome of the project.

Risk Register

Impact	Extreme
	Major			Improper budget estimation		Improper management
	Moderate			Use of poor quality of materials	Improper management
	Minor
	Insignificant
		Remote	Unlikely	Possible	Probable	Highly probable
		Likelihood

Staffing Management Plan

The staffing management planning is defined as one of the process that generally assists in ensuring that an organization always have appropriate number of employees that have proper skills as well as talent which are further considered to be helpful in fulfilling different needs as well as requirements of the business. It is identified that the staffing plan of the project assists in elaborating appropriate description about fair employment, business trends, assessment trends, employment consideration as well as job.

Role	Project Responsibility	Skills Required	Number of Staff Required	Duration Required
Project Team
Project Manager	The project manager is responsible of managing and executing the entire project within the specified budget as well as time.	Project management	1	24 months
Finance manager	The financial requirement of the project is mainly reviewed with the help of the financial manager	Project management based knowledge as well as finance related knowledge	2	24 months
Contractor	The project contractor mainly involves in constructing the restaurant properly in order to complete the project on time and within the estimated budget.	Project management related knowledge and skills associated with construction of the project	4	24 months
Site supervisor	The site supervisor mainly engages in the project in order to provide proper guidance to the different workers or staffs of the organization.	Project management skills	3	24 months
Site planner	The entire project is guided with the help of the system planner. It is identified that they also engages in providing different types of other facilities to the organization.	Skills on project management as well as construction	5	11 months
Project planner	The entire project is planned as well as executed successfully within the estimated time and budget due to help of project planner	Project management related skills as well as knowledge		14 months
Plumber	The plumber generally engages in building different types of furniture that is mainly required in the restaurant.	Plumbing related knowledge	20	3 month
Risk manager	The different types of risk that are mainly related with the project are analyzed with the help of the risk manager.	Project management related knowledge as well as skills on project management	1	4 months

Role		Requested FTE		Acquired FTE		Rate		Rate Unit		Source
Project Team
Finance manager	1.00		1.00		$50		hour		Financial services
Project manager	.10		.10		$40		hour		Project management
Contractor	.10		.10		$50		hour		Services related with construction
Site supervisor	.10		.10		$60		hour		Construction services
Risk manager	.90		.90		$40		hour		Services related with risk
Site planner	.05		.05		$30		hour		Site related services
Project planner	.05		.00		$35		hour		Services related with project management
Plumber	.10		.10		$30		hour		Plumbing related services
Total	2.40		2.35

Quality Baseline

Metrics	Standard	Frequency	Report
Completion of project on time	The project must be completed by 29	Once	Yearly quality management report
Proper development of restaurant framework	The restaurant development must be completed by mid of 2018	Monthly	Monthly quality management report
Proper infrastructure development	The development of infrastructure must be completed by the end of 2018	Twice in a month	Monthly quality management report

References

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Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), pp.21-34.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.

Flyvbjerg, B., 2013. From Nobel prize to project management: getting risks right. arXiv preprint arXiv:1302.3642.

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